What happens to bundled IVF pricing if a cycle is cancelled before retrieval?

The bundle reconciliation engine automatically recalculates the patient's financial responsibility and any insurance billing based on the actual services completed up to the point of cancellation, applying the practice's published cancelled-cycle fee schedule rather than the full bundle price.

How is cryopreservation storage billed over time?

Storage fees are set up as recurring annual charges tied to the embryo, egg, or sperm storage record, generating invoices automatically on the anniversary date regardless of whether the patient has an active treatment cycle, with automated reminders for non-payment before storage lapse.

Can the platform handle billing for donor egg or sperm cycles?

Yes. Donor cycles are tracked with separate billing relationships for the recipient, the donor's medical clearance services, and any agency fees, with consent documentation linking financial responsibility to the correct party for each component.

How does the system manage gestational carrier (surrogacy) billing?

Gestational carrier arrangements are configured with distinct billing profiles for the intended parents and the carrier, ensuring carrier medical services are billed to the appropriate responsible party per the legal agreement on file, separate from the intended parents' fertility treatment account.

Does the platform support payment plans for self-pay IVF packages?

Yes. Self-pay package pricing can be split into structured payment plans with milestone-based collection (e.g., consult deposit, cycle start payment, retrieval payment), and reconciled against third-party fertility financing partners when used.

How are genetic testing services like PGT-A billed within an IVF cycle?

Preimplantation genetic testing is tracked as an add-on service to the IVF bundle, billed separately to the reference laboratory relationship or the patient depending on the practice's arrangement, and reconciled against the embryology lab's per-embryo testing invoice.

What support exists for monitoring visit billing during a stimulation cycle?

Frequent monitoring visits including transvaginal ultrasounds and estradiol/LH lab draws during ovarian stimulation are tracked against the global IVF bundle to ensure they are correctly excluded from separate billing when bundled, or billed individually when the patient's plan does not cover a global package.

Fertility & Reproductive Endocrinology PM & RCM Software

The Leading Practice Management and RCM Billing Software for Fertility & Reproductive Endocrinology

Manage IVF cycle bundles, fertility benefit verification, and cryopreservation billing with precision. See why fertility & reproductive endocrinology practices choose Unlimited Systems for practice management and RCM software.

Why Fertility & Reproductive Endocrinology billing is different

Fertility and reproductive endocrinology practices manage some of the most financially complex patient journeys in medicine, combining bundled IVF cycle pricing, highly variable fertility insurance benefits, recurring cryopreservation storage fees, and multi-party billing for donor and gestational carrier arrangements. A single missed benefit verification step can leave a practice unable to collect tens of thousands of dollars for a cycle already performed. Unlimited Systems brings clarity and automation to every financial touchpoint of the fertility journey.

An IVF cycle bundles dozens of individual services, monitoring visits, lab draws, the retrieval procedure, anesthesia, embryology lab work, and transfer, often priced as a global package that must be reconciled against actual services rendered if the cycle is converted, cancelled, or extended. Cryopreservation introduces ongoing annual storage billing independent of clinical visits, and donor or surrogate arrangements require entirely separate billing relationships and consent-based payment responsibility tracking that generic RCM systems have no framework for.

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HOME SPECIALTIESFertility & Reproductive Endocrinology RCM Software

Trusted Payer & EHR Integration Partners

Designed Around How Your Fertility & Reproductive Endocrinology Practice ACTUALLY Works

Our connected workflows are built to make you and your work easier to do and increase your revenue.

Visit-ready

Keep authorization and coverage aligned before the appointment is booked.

Claim-ready

Validate fertility & reproductive endocrinology codes, modifiers, and documentation before submission.

Practice-ready

Give teams one view of denials, margin, and A/R priorities.

Real Fertility & Reproductive Endocrinology Practices, Real Results

See how fertility & reproductive endocrinology groups across the country use Unlimited Systems to lift collections, cut denials, and reclaim staff time.

Featured Practice

Fertility & Reproductive Endocrinology Partners of the Midwest

Columbus, OH14-provider group practice

“Unlimited Systems gave our fertility & reproductive endocrinology billing team the specialty-specific automation we could never get from a generic platform. First-pass claim acceptance climbed fast.”

- Director of Revenue Cycle

23%

Fewer denials

11 days

Faster A/R

Calculate Your RCM Revenue Leakage

Drag the sliders to estimate how much unrealized cash remains locked in your current specialty billing cycles before optimization.

Model your current claim volume

Adjust both inputs to match your practice.

Monthly specialty claims1,500

200 claims15,000 claims

Average claim value$250

$80 value$3,500 value

Estimated annual revenue recovered

$315,000

Calculated using a 7.0% reduction in write-offs from rejection recovery, pre-authorization verification, and drug-waste capture.

Monthly invoiced volume: $375,000
Standard industry loss: $31,875

Unlimited Systems Guarantee: Fully integrated bi-directional EHR triggers maintain first-pass bill submission scores above 98.6% across regional payer rules on day one.

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See your recovery estimate

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See Your Results Immediately5/55/54.8/5

One platform for every fertility & reproductive endocrinology workflow

Eight connected capabilities, grouped around the way your practice works.

Front office

Keep registration and appointment calendars in sync.

Patient intake Scheduling

Before the visit

Verify coverage and catch charge risk early.

Financial clearance Charge validation

Revenue cycle

Post payments, route denials, and prioritize A/R.

Payment and denials A/R management

Practice intelligence

See margin, performance, and value-based results.

Analytics Value-based care

The Fertility & Reproductive Endocrinology suite

Every part of the fertility & reproductive endocrinology revenue cycle, in one system

Each module is configured for the codes, modifiers, and payer rules fertility & reproductive endocrinology teams work with, not adapted from generic billing software.

The cost of generic billing

You went into fertility & reproductive endocrinology to treat patients, not to chase claims

These are the places fertility & reproductive endocrinology practices most often lose revenue when their billing platform wasn’t built for the work. Unlimited Systems closes each one with rules configured for your specialty.

Review your workflow

Common fertility & reproductive endocrinology revenue leaks

Fertility benefit verification failures that miss lifetime maximums, cycle limits, or carve-out vendor arrangements until after treatment begins.
IVF cycle bundle billing that doesn't reconcile correctly when a cycle is converted to IUI or cancelled mid-cycle.
Cryopreservation storage billing falling through the cracks as an ongoing annual charge disconnected from active clinical encounters.
Donor and gestational carrier arrangements requiring separate billing parties, consent forms, and payment responsibility tracking outside standard patient billing.

Challenges we solve for fertility & reproductive endocrinology

The work that generic platforms leave to your staff is the work fertility & reproductive endocrinology margin actually turns on.

Fertility Benefit Verification

Dedicated fertility benefit module checks cycle limits, lifetime maximums, and carve-out vendors before scheduling.

IVF Bundle Reconciliation

Bundle reconciliation engine automatically recalculates billing based on actual services completed for converted cycles.

Cryopreservation Storage Billing

Automated recurring billing engine generates storage invoices on schedule regardless of clinical encounter activity.

Legacy software vs. Unlimited Systems

See why fertility & reproductive endocrinology practices move off general-purpose billing platforms.

CRITERIA

LEGACY SYSTEM COMPROMISE

UNLIMITED SYSTEMS VALUE

Fertility Benefit Verification

✕Standard eligibility checks don't surface fertility-specific lifetime maximums or third-party benefit manager carve-outs.

✓Dedicated fertility benefit module checks cycle limits, lifetime maximums, and carve-out vendors before scheduling.

IVF Bundle Reconciliation

✕Global package pricing doesn't adjust automatically when cycles are converted or cancelled, causing billing disputes.

✓Bundle reconciliation engine automatically recalculates billing based on actual services completed for converted cycles.

Cryopreservation Storage Billing

✕Annual storage fees are tracked manually and frequently missed once a patient is no longer actively in treatment.

✓Automated recurring billing engine generates storage invoices on schedule regardless of clinical encounter activity.

Still evaluating

Not Ready to Switch Yet? That's Exactly When to Start the Conversation.

You don't have to be actively replacing your current system to have a useful conversation with Unlimited Systems. Many specialty practices talk with us months before a contract renewal, system evaluation, or operational change so they can understand where revenue leakage, denial risk, prior authorization delays, and reporting gaps may already be showing up.

Get a Demo Benchmark Your Current Workflow

You don't have to wait until your contract is up to start evaluating your options. The best time to assess your revenue cycle technology is before renewal pressure begins. Unlimited Systems can help you understand where your current workflows may be creating avoidable denials, manual work, charge capture gaps, or reporting limitations, so you're better prepared for renewal, replacement, or future planning.

Less billing work between the visit and payment

Specialty rules and connected data keep your team focused on the exceptions that need judgment.

Verify before the visit

Coverage and authorization stay tied to the order.

Validate specialty charges

Code, unit, and modifier checks happen before filing.

Work the right accounts

Denials and A/R are ranked by value and filing risk.

Care team in scrubs walking through a clinic corridor

35%less manual workflow time

One platform

The rest of the platform your fertility & reproductive endocrinology practice runs on

The same connected system handles the operational work that sits either side of billing.

Patient Intake

Digital intake, eligibility, and demographic capture before the visit.

Explore Patient Intake

Patient Scheduling

Smart calendars and resource scheduling across providers and locations.

Explore Patient Scheduling

Financial Clearance

Automated eligibility checks and prior authorization management.

Explore Financial Clearance

Charge Validation

Pre-claim scrubbing for coding, modifiers, and compliance accuracy.

Explore Charge Validation

Built for fertility & reproductive endocrinology

Follow one fertility & reproductive endocrinology patient from intake to payment

Eight stages, one record. Nothing is rekeyed between systems, so a detail captured at the front desk is still there when the claim goes out, and when the remittance comes back.

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Frequently asked questions

Our eligibility module checks for infertility diagnosis coverage, IVF cycle count limits, lifetime dollar maximums, and identifies whether a third-party fertility benefit manager (such as a fertility benefits administrator) controls authorization, presenting a complete benefit picture before the patient commits to a cycle.

New to revenue cycle terminology? Browse our healthcare RCM & billing glossary.

We Love Hearing From Our Users

Practices like yours, on what changed after moving to Unlimited Financials.

EXPLORE PRODUCTS GET A DEMO

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“

I'd love to set up a call to talk about SCOA, and the success we've had with Unlimited Financials.

Sam Wheeler

CFO, SCOA

“

The system continues to grow with features as it should, with how healthcare changes. So, if you are looking for a company that is innovative and truly cares, I would recommend Unlimited Financials.

Ernelita Dacumos

Billing Manager, SHOM

“

Unlimited Financials has been the easiest and best practice management system I have used. It is easy to navigate and do what I need to do.

Melissa Shook

Medical Biller, SHOM

“

I would recommend Unlimited Financials to other specialty practices.

Michelle Leandri

CEO, NEPA

“

We transitioned to Unlimited Financials in 2024... the team and platform are absolutely amazing.

Gina

Administrator, FOUR

“

We have been on Unlimited Financials for over three years and love it. Our claims are being processed faster and more efficiently, which means we are receiving payment more quickly.

Renee Bernacchi

Accounts Receivable Coordinator, COAS

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